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Timeline

Here is a suggested timeline to use as you plan for Family Night sessions at your school.

Timeline for Family Events

Here is a suggested timeline to use as you plan for Family Night sessions at your school. Download this resource in a print-friendly Adobe Acrobat version.

6 weeks before (or more)

• Schedule date and put on school calendar.

4 weeks before

• Line up teacher and/or parent volunteers for support.
• Gather items for door prizes.

3 weeks before

• Send home flyer to families.
• Hang posters as reminders.
• Talk to students about the evening (Really talk it up!).
• Have it announced on the morning news.

2 weeks before

• If requesting RSVPs, have them turned in now. There will always be late arrivals.
• Continue to talk up the evening to the students. Perhaps offer a reward to the class with the most attendance (free homework passes, pizza, ice cream, extra computer time – whatever your budget will accommodate). Remember to talk about the door prizes.
• Do a reminder announcement on the morning news.

1 week before

• Send home reminder letter.
• Gather all necessary materials.
• Do a “run-through” of the evening to be sure that all programs have been installed correctly.

Day before

• Remind students of the evening. Remind them to remind their parents.
• If desired, send home final reminder letter to those who responded.
• Prepare a box for participants to put their names for the door prize drawings.

Day of Event

• Announce on the morning news. Remind students one more time!
• Set up computer lab or stations with the necessary handouts.
• Have door prizes ready and displayed as participants enter.